Company Secretarial Administrator

In a nutshell

You’re someone who thrives on accuracy, organisation, and keeping things running smoothly behind the scenes. Whether it’s statutory filings, maintaining registers, or supporting colleagues with key deadlines, you take pride in getting the details right every time. You enjoy structure, clear processes, and being the dependable person others can rely on.

Working within a small virtual team, you’ll play a central role in ensuring clients stay compliant and well‑informed, while helping the wider firm deliver a seamless company secretarial service. If you’re looking for a role where precision matters and no two days are the same, this is a great step to build your career in governance and compliance.

What you'll be doing day to day

• Prepare and submit Companies House filings including CS01s, officer changes, PSC updates, and other statutory forms.
• Maintain accurate statutory registers and entity records in the firm’s systems.
• Monitor statutory deadlines, issue reminders, and support clients and engagement teams.
• Manage the shared company secretarial inbox and triage routine queries.
• Update internal systems (e.g., Practice Engine) with billing, WIP and entity data.
• Assist with onboarding and offboarding clients for company secretarial services.
• Liaise with internal departments to coordinate information and ensure smooth service delivery.
• Support clients with straightforward company secretarial queries and process guidance.
• Maintain data accuracy and ensure compliance with GDPR and internal standards.
• Work independently to manage your workload, troubleshoot issues, and meet deadlines.

About you

• Strong attention to detail with accuracy in statutory filings and record‑keeping.
• Understanding of Companies House requirements, or willingness to learn (training provided).
• Previous experience in company secretarial, compliance, or professional services roles.
• Confident using MS Office and quick to learn new systems; experience with entity management software is a plus.
• Organised and able to prioritise multiple deadlines effectively.
• Proactive problem‑solver who takes initiative and seeks solutions.
• Strong communicator able to work professionally with a range of colleagues and clients.
• Supportive team player who can also work independently when needed.
• Discreet when handling confidential or sensitive information.
• Ideally educated to A Level (or equivalent) including Maths and English.

Why work at PKF Francis Clark

As the largest firm of independent chartered accountants and business advisers in South West England, PKF Francis Clark offers a breadth of opportunities to develop your career in the way that’s right for you. 

Established in 1919, we’ve grown to a team of nearly 1,000 people, based across our offices in Bristol, Exeter, Plymouth, Poole, Salisbury, Southampton, Taunton, Torquay and Truro. This means we’re big enough to do challenging work for exciting clients, but small enough to maintain our friendly and supportive culture. 

We work hard to ensure you can belong, be yourself and be brilliant as part of a forward-thinking team. This includes a flexible approach to hybrid working. And our focus on wellbeing and learning and development has been recognised nationally. 

For the past three years, PKF Francis Clark has been certified as a Great Place to Work and ranked among the UK’s Best Workplaces. In 2025, we climbed four places to 20 out of 100 large organisations on this prestigious list. 

We’re also in the UK’s top 10 Best Workplaces for Women (6 out of 100 large organisations), as well as being ranked among the Best Workplaces for Wellbeing (35 out of 100), Best Workplaces for Development (24 out of 100) and Best Workplaces in Consulting and Professional Services. 

All these lists are compiled by workplace culture experts Great Place to Work. Our rankings are a direct result of feedback from our people in a confidential, independent annual survey. 

The success rates of our trainees mean we’re also ranked 33rd in The Sunday Times Top 100 Apprenticeship Employers 2025. 

While we’re proudly independent, we collaborate with colleagues around the world to enable our clients to succeed. PKF Francis Clark is a member of the PKF Global family of firms – together we’re the 12th largest provider of accountancy services in the UK. Being part of this international network provides opportunities to connect with like-minded accountants and business advisers in 150 countries. 

Your core benefits 

Financial benefits:
•    Pension
•    Group life assurance - up to four times your core salary
•    Group income protection
•    Health cash plan to help cover the costs of everyday healthcare 

Health & Wellbeing benefits:
•    Option to buy 5 extra days holiday*
•    Counselling and support for you and your immediate family
•    Virtual GP for you and your immediate family
•    Cycle to work*

Other benefits:
•    Medicash Extras providing you with shopping and gym discounts
•    Gifts for career and family milestones
•    One volunteering day per year to support local organisations
•    Emergency funding from the Francis Clark Charitable Foundation 

Please note
* These benefits are provided via a salary exchange and are subject to employee’s post exchange hourly rate remaining above the national minimum wage.

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